City of Laredo




Job title: Administrative Assistant, (A224130-9), R32, Transmission & Distribution

#Administrative #Assistant #A2241309 #R32 #Transmission #Distribution

Company: City of Laredo

Job description: Job Summary

Plans, administers, and evaluates or assists in the planning, administration, and evaluation of programs, projects, or functions of the department. Performs a variety of administrative staff assignments, which may not follow a prescribed routine.

Job Description

KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of public and business administration as it relates to the functions, needs, policies, laws, ordinances, and regulations governing the City.
  • Knowledge of modern office administration, methods, procedures, and equipment.
  • Knowledge of the methods and practices of assembling, analyzing, and presenting statistical data.
  • Knowledge in the application of basic accounting principles necessary to accomplish financial management tasks such as preparing budgets and monitoring program costs.
  • Ability to use superior communication skills to write letters, memos, edit material, speak to public groups, make presentations, and help manage social media.
  • Ability to maintain good planning and organizational skills.
  • Ability to use computer hardware, various software programs and technologies, including word processing and spreadsheet programs.
  • Ability to take and follow directions from supervisor.
  • Ability to perform strenuous and routine work.
  • Ability to maintain a valid Texas Driver License and a good driving record.
  • Ability to maintain harmonious and effective working relationships with other employees and respond to general public complaints.
  • Ability to project a positive and professional image of the City of Laredo.
  • Ability to effectively communicate both orally and in writing in the English and orally in the Spanish language.
  • Ability to comply with all City of Laredo policies and procedures.
  • Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of the position.

PHYsICAL REQUIREMENTS AND WORK ENVIRONMENT:

Work is performed inside an office, stockroom, or warehouse. Capable of working closely with others or alone, working with protective devices, and traveling by car, van, bus, or plane 5% of the time. Ability to operate a motor vehicle and office equipment; Work requires light to moderate carrying and lifting (under 15 pounds up to 44 pounds), straight pulling, pulling hand over hand, simple grasping, repeated bending, sitting, standing, pushing, kneeling, climbing stairs, walking, and reaching above shoulders. Ability to see, write, read, count, identify shade of colors, perceive depth, and hearing is needed to perform the essential functions of this job.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Coordinates and administers an assigned program, project, or function of the department’s operations; monitors same for adherence to policy, law, and/or budget; ensures appropriate actions are taken at each phase of completion; ensures program, project, or function adheres to prescribed time schedules.
  • Develops and assists in the development of new methods and procedures for program, project, or functional operations; evaluates methods and recommends modifications as necessary.
  • Develops, prepares, maintains, processes, and distributes various reports, records, legal documents, analyses, and other documents pertinent to the program’s or project’s smooth operation; ensures same is in compliance with local, state, and federal laws and contract and program requirements.
  • Relieves an administrative superior of administrative details such as preparing and processing purchase requisitions, preparing and processing payroll, maintaining personnel files, preparing billings, and checking operating reports for accuracy and conformance to policies and standards.
  • Assists department’s administrative staff in writing and preparing letters, memoranda, newsletter items, status reports, ordinances, resolutions, and Council communications.

Identifies operational or policy problems; collects, analyzes, and prepares recommendations including methods of implementation. * Develops, maintains, and updates the department’s filing system.

  • Conducts research regarding issues of interest to the City Council; prepares report of findings.
  • Serves as the representative of the program or project as required; attends meeting for various committees or community programs.
  • Serves as liaison between top management and department heads; responds to questions, problems, and requests for service and as needed and provides pertinent information.
  • Receives complaints from the public; works with appropriate department/staff to remedy justified complaints.
  • Explains departmental/program operations to citizens, neighborhood groups, and other interested parties; meets with individuals and groups to discuss same.
  • Coordinates and participates in special projects as directed by supervisor; reviews policies and procedures as directed; interprets guidelines and disseminates information.
  • Assists in maintaining good communication between staff, visitors and other business contacts.
  • Must follow all rules of telephone courtesy in all telephone communications.
  • Identifies operational or policy problems; collects, analyzes, and prepares recommendations including methods of implementation.
  • Will be required to drive a City vehicle for City business use.
  • Performs other duties as assigned.

Minimum Qualifications

Associate’s degree from an accredited* college or university in Business Administration or related field.

-AND-

At least four (4) years work experience in progressively responsible administrative work and/or programs.

*Council of Higher Education Accreditation (C.H.E.A.)

Valid Licenses and Certifications

Valid Texas Driver License*

*If applicant holds an out-of-state license, a State of Texas Driver License must be obtained prior to employment.

As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.

Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.

Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.

A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/or test if applicable.

“AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER, THE CITY COMPLIES WITH THE AMERICAN WITH DISABILITIES ACT.”

Expected salary: $36587.2 – 53060.8 per year

Location: Laredo, TX

Job date: Thu, 04 Aug 2022 06:07:29 GMT

This entry was posted in . Bookmark the permalink.