Job Detail

  • Job ID 122824

Job Description

#Administrative #Assistant

Job title:

Administrative Assistant




$15.07 – 23.94 per hour

Job description

Job Description

Administrative Assistant/Secretary III

Location: a multinational tech company, NY
Duration: 2 months

Must haves:
Ability to interface and communicate (verbally and in writing) effectively with all levels of personnel internal and external to client and with various cultures, both internal and external
Solid organizational and administrative skills, attention to detail, focus on error-free work and follow up to ensure tasks are complete
Ability to prioritize and handle multiple tasks simultaneously in a fast-paced environment
Proficiency in using Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, Box
Only interested in candidates with client administrative experience

Provide administrative support and assistance to three division leaders and their staff members:
Division Manufacturing Director, Division Engineering Director and High-Volume Manufacturing Director of the client Pharmaceutical Technologies division in a professional, efficient, and quality manner, operating in full confidence. Individual has access to sensitive information and must maintain confidentiality.

Roles & Responsibilities:
Manage calendars and conflicting priorities/deadlines.
Coordinate domestic and international travel arrangements including scheduling, preparing itinerary and agendas; assisting in acquiring travel documents (passports and visas) as needed.
Manages travel on corporate aircraft, as required including all communications, and required client information.
Complete and file expense reports in a timely manner, using the Concur expense system.
Ensure necessary reports, information, etc. are provided in a timely manner to the appropriate areas of the company.
Coordinate offsite meetings/events, recognition, team building.
Responsible for maintaining and updating division share-drives, Box, and Team folders
Manage all day-to-day tasks and support for all team members are necessary.
Provide back-up coverage for division admin, as needed.
Participate on division admin team to advance office technologies, share best practices, ensure appropriate department coverage, collaborate on shared projects and division. recognition activities and create a supportive environment to work together effectively.


Corning, NY

Job date

Sat, 18 Jun 2022 05:01:16 GMT