Job title: Administrative Officer
Company: Mcl Land Limited
Job description: Responsibilities 1. Reception 1.1 Attends to all telephone enquiries and directs the calls accordingly. 1.2 Attends to visitors and external guests in person, in a professional manner. 1.3 Ensures Responsibilities 1. Reception 1.1 Attends to all telephone enquiries and directs the calls accordingly. 1.2 Attends to visitors and external guests in person, in a professional manner. 1.3 Ensures that all messages are relay to the respective staff in the shortest time possible. 1.4 Ensures that the reception area and meeting rooms are kept clean and tidy at all times. 1.5 Assists to change the daily newspaper at the front reception area. 1.6 Assists in booking of meeting rooms if needed. 1.7 Assists to prepare and serve beverages where necessary. 1.8 Arranges for courier services or booking of Company’s driver when necessary. 1.9 Ensures that daily incoming mails (hand delivered or from the mailroom), outgoing mails and courier documents are properly recorded, sorted and/or despatched on the same day. 1.10 Records and maintains postage for mailing. 1.11 Receives, sorts and disseminates fax documents to the respective personnel. 1.12 Ensures office doors are open and lock when necessary. (e.g. Start of office hours / Lunch Time / End of office hours) 1.13 Ensures that no unauthorised person(s) is/are allowed into the office unaccompanied. 2. Administration (Human Resources) 2.1 Renders administrative support to managers and executives in the HR Department. 2.2 Reviews and manages office inventories such as stationeries’ and pantry’s requisitions to ensure that orders are reasonable to prevent wastage. 2.3 Ensures that all stationeries and supplies are delivered by suppliers on time. 2.4 Reviews the prices of stationery supplies on a yearly basis. 2.5 Assists with business name cards orders including sending requests to vendor, obtaining artwork, confirmation of orders and ensuring prompt delivery. Includes informing HK of any new updates for e-business name cards. 2.6 Updates office telephone listing when necessary. 2.7 Assists to send out circulars and/or memos to all staff. 2.8 Arranges for welfare gift baskets and/or condolence wreaths. 2.9 Maintains office’s access card system. Handle all issuance and collection of staff access card. 2.10 Handles despatch and mailing of documents for HR department. 2.11 Assists HR department in scheduling of business travels requests and logistics such as ticketing, hotel reservations and transport arrangements. Includes submissions of business requests on eApply. 2.12 Assists General Manager, HR, with expenses claims on eApply. 2.13 Assists General Manager, HR, with work calendar including planning, organising meetings and sending of invites. 2.14 Acts as the department verifier for HR eApply Local claims. 2.15 Checks and ensures that all invoices for related expenses are accurate. 3. Administration (Property Management) 3.1 Coordinates with Property Management on fire evacuation drills. 3.2 Assists with any office maintenance issues including contacting of building management when necessary. 3.3 Oversees pantry matters including liaising with cleaner aunties when necessary. Other projects/tasks may be assigned from time to time depending on business requirements. Requirements 1. GCE ‘O’ Levels with minimum 2 years’ work experience. 2. Pleasant disposition and good telephone etiquette. 3. Basic knowledge of MS Office. 4. Ability to multi-task and fast learner.