City of Seattle




Job title: Contracting Strategic Advisor (SA2 – Temporary)

#Contracting #Strategic #Advisor #SA2 #Temporary

Company: City of Seattle

Job description: Position Description

THE DEPARTMENT

Vision: Seattle is a thriving and equitable community powered by dependable transportation.

Mission: To deliver a transportation system that provides safe and affordable access to places and opportunities.

The Seattle Department of Transportation (SDOT) is a nationally recognized municipal transportation agency at the leading edge of multi-modal transportation. In our quickly growing city, accessibility, safety, affordability, and reliability – are top of mind for us every day! Our core values drive our work toward creating an equitable, sustainable, and vibrant city for all. SDOT’s core responsibilities include maintenance and operations of the city’s transportation right-of-way, the expansion of the city’s bicycle and pedestrian network, care of over 240 bridges, permitting use of public spaces and enhancing access to the regional transit system. With approximately 1,200 dedicated staff, SDOT maintains an operational presence 24 hours a day, 7 days a week, in all weather conditions to serve and ensure Seattle’s public mobility.

THE POSITION

SDOT’s Contracts and Procurement team is looking for an experienced contracting subject matter expert for the Contracting Strategic Advisor (Strategic Advisor 2) who can provide technical advice, strategic direction, and policy development of SDOT’s more complex and federally funded consultant contracting and procurement needs. This position will be prioritized to support the high-level contracting program’s overall fast-paced contracting needs for full solicitations and contracts to ensure contracting advice, policy and processes are federally compliant and audit-ready; to support the overall contracting program’s organization, tracking, data reporting, and process improvements for timely and efficient service delivery; and to support the SDOT wide implementation of a new Citywide Contract Management System (CCMS).

Reporting directly to the Contracts and Procurement Manager, but acting in an independent manner, this position will provide technical assistance, expertise, and oversight of federally funded and complex contracts. This Advisor will work across SDOT, as well as collaborate with staff from other departments within the City to perform a variety of consultant contracting and procurement-related tasks. SDOT’s consultant contracting needs currently exceed $80 Million in active contracts, excluding increases due to the West Seattle Bridge program. In all, the current team supports over 400 current SDOT consultant contract actions annually. This position will operate with a high degree of autonomy to provide oversight, policy, and contract development support for the team and for the high-level and politically sensitive new contracts, amendments, and work authorizations.

Note: This temporary opportunity that will last up to 11 months.

Job Responsibilities

Provides guidance on technical aspects of consultant contracting to SDOT Directors, Managers and Project Managers for complex or grant-funded (FHWA, FTA, etc.) projects.

Coaches and provides guidance for clear and consistent SDOT procurement strategies and contracting activities. Works with other stakeholders in decisions involving legal or regulatory requirements, contract standards and allowable costs.

Supports the transition to the Citywide Contracting Management System (CCMS) and other technology process improvements.

Maintains timelines for procurement planning; creates and updates work plans and data dashboards; flags potential barriers or challenges; and facilitates resolution of complex project procurement issues.

Provides guidance, and technical assistance to the department to facilitate compliance and alignment with law, regulation and city and department contracting objectives. Promotes a culture of compliance through ongoing improvements to policies and procedures and by the provision of technical guidance and internal and external customer interaction.

Researches federal, state, and city laws, regulations, and best practices and makes policy recommendations.

Drafts and develops contract terms and conditions, procedures, and guides to reflect FTA, WSDOT, and SDOT changes in procurement and contracting approaches.

Supports the City’s Women and Minority-Owned Business Enterprise (WMBE) and Federal Disadvantaged Business Program (DBE) program.

Supports reporting, audit requests and occasional purchasing processes.

Supports department goals in promoting diversity and social justice.

Qualifications

Minimum Qualifications:

Education:

Bachelor’s degree in business or public administration, finance, economics, or another related field.

Experience:

Three (3) years of professional experience in contract administration, financial analysis, project management, grant administration, inter-agency agreements, or related work.

OR: An equivalent combination of education and experience that demonstrates the ability to perform the position duties.

Though not requirements, strong candidates will have some of the following experience or are able to describe comparable experience:

Demonstrated record of exercising an extensive degree of independent judgment and technical expertise in assuring the integrity of procurement and contracting activities.

Demonstrated ability to work both independently, as well as leading teams.

Proven success with public sector consultant contracting, including regulatory agency policies and procedures.

Experience with federal purchasing and public works contracting methods.

Demonstrated capability to actively manage multiple processes at once in a fast-paced work environment, prioritizing based on ever-changing situations.

Intermediate to advanced skills with Microsoft Office Suite (Outlook, Word, Excel, Access), Microsoft SharePoint, and Adobe Sign.

Excellent oral and written communication skills to a broad audience from Senior Management to Project Managers with a broad range of experience regarding contracting policy and processes.

Demonstrated ability to collaborate effectively in a wide range of work environments and personality types.

Demonstrated self-starter with attention to detail and follow through on work commitments.

Ability to effectively work in a multi-cultural workplace with a diverse customer base.

Additional Information

Hiring Process

Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered:

1. Completed NEOGOV online application.

2. Supplemental questionnaire responses

3. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.

4. Current résumé indicating relevant experience and education.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Offers of employment are contingent on verification of information provided by the applicant as part of the application process, including potential background check, pre-placement physical exam, and full driver’s abstract.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City’s website at:

Expected salary: $47.85 – 71.8 per hour

Location: Seattle, WA

Job date: Wed, 03 Aug 2022 22:09:47 GMT

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