San Diego State University Research Foundation
Job title: Front Desk and Student Experience Coordinator
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Company: San Diego State University Research Foundation
Job description: Under general supervision, the ASAII performs most office support work of moderate scope and complexity. Work assignments involve the use of judgement and discretion; day-to-daywork is performed relatively independently with general instruction. Own priorities are regularly set and multiple work priorities are managed. Assignments are varied; courses of action are guided by some independent interpretation of policies and procedures. A variety of problems are addressed and practical, thorough, and at times creative solutions are developed using ingenuity to adapt to meet new needs.
This is an junior-level clerical position including thorough knowledge of office methods, policies and procedures; fluent use of office software; ability to learn, interpret and apply a variety of complex policies and procedures. Effectively communicate in writing and actively problem solve. Responsible for planning and coordinating clerical work activities and may provide lead work direction and/or training and assistance to coworkers on processes and procedures. May help set priorities for others but primarily accountable for own work results.
The Administrative Support Assistant is responsible for but not limited to:
Student Center for Professional Development Coordinator 50%
Work with the Director of the Student Center for Professional Development to provide support for all incoming and current students in the Payne School. Distribute a wide variety information to the student body in the form of email, internal social media (Instagram), and other communications methods (Constant Contact). Assist in projects including event development, student trips, and creating marketing collateral to advertise programs. Assist in internship courses and in maintaining internship and student databases in Excel. Oversees Lower Division Advisors to ensure proper reception of prospective students. Welcomes new students, participates in student on boarding and coordinates social events for various subsets of students.
Administrative Support 30%
Responsible for basic reception duties such as referring and screening visitors and calls, scheduling meetings and special events, updating student databases; explaining office and or program policies, typing, preparing documents, correspondence and reports; maintaining and tracking records; filing, photocopying, faxing and emailing documents using office support technology and systems such as MS Word, Excel, PowerPoint and Google Office Platform to produce documents and spreadsheets. Performs basic bookkeeping tasks such as processing expense reimbursement and travel forms and purchase orders; assists with calendar management for College Directors; assist with special event preparation, maintain clean & orderly office. Role model hospitality behavior to create warm environment for Payne School students.
Social Media 15%
Plans and executes external social media postings for storytelling and educational purposes in the Payne School of Hospitality. Works with the Director of the Student Center for Professional Development to layout a strategy for social media, identify key platforms, film, edit, and create content to share across LinkedIn, Instagram, Facebook, TikTok and others deemed necessary.
Other Duties and Responsibilities as Assigned 5%
Perform additional duties as directed by Program Director, Internship and Placement Director and Program Coordinator.
- High school diploma
- Previous experience in an office or administrative environment
ADDITIONAL APPLICANT INFORMATION:
- The COVID-19 vaccine is required by the CSU for all SDSU Research Foundation employees as a condition of employment. Should you be offered a position, you will be required to provide proof of vaccination status. Individuals who obtain an approved medical or religious exemption on file will be required to complete regular COVID-19 testing
- A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with SDSU Research Foundation
- San Diego State University Research Foundation is an EEO/AA/Disability/Vets Employer
Expected salary: $18 – 20 per hour
Job date: Thu, 21 Jul 2022 06:11:40 GMT