Job title: Program Assistant I, (Salinas Valley Adult Education Consortium)

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Company: Hartnell Community College

Job description: Program Assistant I, (Salinas Valley Adult Education Consortium)

Location:

Main Campus

Job Code:

401

# of Openings:

1

OPEN UNTIL FILLED: first application review July 22, 2022 POSITION DESCRIPTION

Under the direction of the Director of Salinas Valley Adult Education Consortium (SVAEC), performs a variety of specialized technical duties related to the office operations of the program including budgetary and record-keeping functions, outreach, arranging mentorship and internship opportunities, and communications.

REPRESENTATIVE DUTIES

Prepares and processes operational documents related to budgeting, purchasing, personnel, payroll, contracts, and other administrative activities, including timekeeping records.

Assists in establishing program standards and goals and in the evaluation of program results.

Assists supervisor in assuring that program activities and operations follow rules and regulations of program, including college mission, requirements of categorical or grant funding agency, or state or federal law that established program.

Effectively utilizes computer software to create, edit, compile, and translate program data into reports, summaries, and graphic formats.

Collects data, reconciles discrepancies, and prepares descriptive, statistical, and evaluative reports related to assigned program areas.

Assists in the coordination and production of student events, programs, training workshops, internships, mentorships, publications, special services, and/or other related functions.

Designs questionnaires, selects samples, and conducts surveys among community populations to assess needs, interests, relevant background information, and resources for special interest programs; coordinates with the Office of Institutional Research for these activities.

Participates in interviewing and assessment of program participants.

Participates in the design and writing of bulletins, brochures, news releases, and other materials to publicize or provide information on college programs and services, coordinating with the Office of Communications for these activities.

Monitors and verifies the accuracy of budget expenditures and time records and assists in the preparation of the annual budget of assigned program.

Classifies accounting transactions and maintains, reconciles, and closes accounts associated with program budget.

Assists in the selection, orientation, and training of program staff.

Assists in the maintenance of program participants’ files and records.

Reviews and processes various forms, applications, and records for completeness, accuracy, and compliance with basic program requirements.

Prepares letters, memoranda, bulletins, tables, and other material using a variety of software applications, and proofreads same.

Creates and maintains appropriate program web and/or social media presence on college website, coordinating with Office of Communications to provide consistent look and messaging.

Assures that clerical processes of the office are running smoothly and efficiently on a day-to-day basis, including supplies, photocopying, telephones, and emails.

Attends meetings and takes minutes of proceedings.

Provides training and work direction to student employees.

Performs related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of :

Mission, objectives, and goals of assigned program area

Eligibility requirements of assigned program area

Community resources, organizations, and services common to community colleges

Basic elementary descriptive statistics

Computer software such as word-processing, spreadsheet, database management of a specially funded program

Clerical practices and procedures

Capabilities and operation of standard office equipment

Recordkeeping procedures

Basic practices and procedures used in processing and recording of accounting information and transactions

Letter, memorandum, and report formats

Proper business English, spelling, punctuation, and grammatical usage

Customer service techniques for public contact in person, on the telephone, and in written communication

Capabilities of computer systems, software, and hardware used in assigned program.

Skills and Ability to:

Analyze and prioritize workload and initiate self-directed tasks

Understand, interpret, and apply laws, regulations, and procedures pertaining to assigned program

Communicate effectively with individuals from various ethnic and socio-economic backgrounds and different levels of academic achievement

Gather and impart program-related information tactfully and accurately

Prepare clear, comprehensive, and effective reports, correspondence, publicity materials, and oral presentations

Work effectively and cooperatively with students, staff, faculty, and the public

Provide technical assistance to others

Apply various accounting practices and procedures

Perform arithmetical computations accurately

Gather and compile statistical and financial data

Keep information confidential

Maintain a variety of logs, files, and records accurately

Meet schedules and deadlines

Critically review source data and detect and correct errors

Learn basics of budget preparation

Learn specialized computer applications

Input data neatly and accurately

EDUCATION AND EXPERIENCE

An associate’s degree or its equivalent AND two years’ full-time paid experience related to the assigned duties of the position.

Bilingual (English/Spanish), desired.

Knowledge of excel, desired.

Familiarity with business office procedures and systems, desired.

CONDITIONS OF EMPLOYMENT

Regular, full-time, grant-funded, 12 months per year classified position on main campus. Weekly schedule: Monday – Friday 8:00 a.m. – 5:00 p.m. Starting salary is $4,357 (Step A). Salary range 26 on CSEA salary schedule: $4,357 to $5,296 per month (5 Steps); District provides health benefits, which currently consist of full medical, dental, and vision insurance for employee and a high percentage of coverage for eligible dependents. District-paid life, accident and income protection insurance is provided for the employee only. Must become a member of the Public Employees’ Retirement System (PERS). This position is grant-funded and contingent on the renewal of the award.

COVID-19 VACCINATION REQUIREMENT

Board Policy 7330 Communicable Diseases-Employees requires that all newly hired and current employees of the Hartnell Community College District be fully vaccinated against COVID-19. All new employees must be fully vaccinated by the first day of employment. An exemption may be requested by individuals who cannot be vaccinated due to medical and/or religious reasons. Employees who receive an exemption will be required to wear a mask or face covering while on District property and/or facilities and will be required to undergo COVID-19 testing twice weekly. For more information about Hartnell CCD’s vaccine requirement, please visit the District COVID-19 Information Website.

APPLICATION PROCEDURE

The following documents MUST be uploaded as attachments to your on-line application:

1) Resume

2) Cover letter

3) College/University Transcripts

It is the policy of the Hartnell Community College District that no person shall be discriminated against in any employment procedure on the basis of race, color, national origin, ancestry, religion, sex, sexual orientation, age, marital status, veteran status, or disability. The College actively seeks applications from candidates who have multi-cultural experience. Contact the Office of Human Resources and Equal Employment Opportunity if you need any special accommodations to complete the application process.

Expected salary: $4357 per month

Location: Salinas, CA

Job date: Thu, 14 Jul 2022 22:59:47 GMT