Secretary – Bookkeeper (203 Day Contract)

Gallup McKinley County Schools

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Job title: Secretary – Bookkeeper (203 Day Contract)

#Secretary #Bookkeeper #Day #Contract

Company: Gallup McKinley County Schools

Job description: To perform clerical support duties in maintaining student attendance record; to develop and input correspondence and data into a computer terminal; to assist and inform the public on departmental policies and procedures; and to assist with basic sorting, filing, copying or clerical activities.

SUPERVISION EXERCISED & RECEIVED:

Receive immediate supervision from assigned higher level staff.

ESSENTIAL FUNCTIONS: Essential duties may include, but are not limited to, the following:

  • Participate in routine record keeping of student attendance and other school records.
  • Type, proofread and word process a variety of documents and forms including general correspondences, reports, orders and memoranda from rough drafts or verbal instruction.
  • Enter data into a computer from various sources including statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
  • Operate a variety of office equipment including a computer, copier, facsimile machine, microfilm machine, and computer; input and retrieve data and text; organize and maintain disk storage and filing.
  • Answer the telephone and assist the general public; provide information on departmental and district policies and procedures as required.
  • Process the mail including receiving, sorting and distributing incoming and outgoing correspondence.
  • Serve as liaison among the principal, teachers, students, parents and other staff members in relation to assigned duties.
  • Greet visitors to school, determine nature of visitors’ business with the school, and direct visitors to proper destination; maintain log of visitors to the school.
  • Perform related duties and responsibilities as assigned.

May include the following duties, as listed;

  • Ordering of supplies, such as; office supplies, furniture, textbooks, etc.
  • Manage school site activity funds.
  • Manage Federal funds allocated to the school.
  • Oversee timesheets for substitute teachers and employees. Review and make corrections as needed, then submit to Personnel Office on timely matter.

QUALIFICATION REQUIREMENTS:

Experience: Some secretarial experience including contact with the public and/or customer service is preferred.

Training/Education: High School Diploma or equivalency (GED).

WORKING CONDITIONS:

Environmental Conditions: Office environment; work with computers and other office equipment.

Physical Conditions: Essential functions require maintaining physical condition necessary for sitting for prolonged periods of time.

You must attach a copy of your High School Diploma or equivalency. You must attach copies of ALL college transcripts to verify hours.

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Expected salary: $24000 per year

Location: New Mexico

Job date: Sun, 07 Aug 2022 07:28:48 GMT

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