Job title: Temporary Payroll & Personnel Coordinator
#Temporary #Payroll #Personnel #Coordinator
Company: University of California, Irvine
Job description: Updated: Nov 17, 2022
Department: Temporary Employment Services
Title Code: 4722 – BLANK AST 3
Title for Posting: Temporary Payroll & Personnel Coordinator
Location: Campus, Irvine. 100% onsite
Hours: Monday – Friday, 8am-5pm
Summary of the Work to be Performed:
In the process of getting approval for a career candidate. Payroll and Personnel. This person will be using TRS and UCPath (internal programs that will be trained on), transactions for new hires and transfers. Big element is onboarding and new hire orientation, data entry and filing. Looking for someone who is passionate about HR and wants to learn about HR. 1-3 years of relevant experience.
50% – PAYROLL & TIME REPORTING
a. Updates the UCPath system with changes in leave accrual codes, reclassifications, equity increases and merit adjustments, as directed.
b. Responsible for accurate reporting of staff compensation through UCPath by ensuring that the distributions for funding lines and earn code types are precisely calculated and then entered into UCPath.
c. Regularly analyzes ending date, pay rate levels, and accrual rates to ensure that appointments or distributions do not end prematurely, that salary increases are processed in a timely manner and that accrual rates are appropriate.
d. Processing payroll transactions for monthly and bi-weekly payroll, late-time reporting, additional pay, time reduction, intercampus and one-time payments, salary adjustments for retro-active payments, and other personnel actions, as needed.
e. Ensures appropriate and timely processing of separations in UCPath. Verifies that all appropriate separation documentation are completed and signed by employee including final TRS submission. Accurately calculates and submits final pay including vacation accrual balance as appropriate.
f. Updates leave accrual codes according to service credit. Provides information to employee regarding leave balances when requested, and at the time of employee termination or transfer.
a. Creates and modifies TRS profiles, updating assignment of supervisor designations for all new hires and subsequent changes in roles, as needed.
b. Updates information such as assigned staff schedules and work hours.
c. Creates and review DTA Reports through TRS after payroll run to ensure correct time reporting.
d. Facilitate the annual collection of Comp Time selection information on behalf of non-exempt employees for reporting and updates to TRS.
50% – PERSONNEL SUPPORT
This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department
Interviewing and hiring is based on internal hiring needs and how well the candidate matches the requirements, and is a fit to the assignment
TES is constantly seeking applicants although there may not be the immediate need to interview or hire
Please note that we recruit for this position on an on-going basis in order to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of resumes that we receive, only those candidates selected for interviews will be contacted. Thank you for your interest in employment with UCI Temporary Employment Services
CONDITIONS OF EMPLOYMENT
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
Details of each policy may be reviewed by visiting the following page:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI’s Employee Experience Center (EEC) at or at (949) 824-0500, Monday – Friday from 8:30 a.m. – 5:00 p.m